Online board meetings are a convenient and efficient method for non-profit organizations to conduct business. As with any meeting, a variety of factors can affect the productivity of an internet board meeting. This article will help you make virtual board meetings more efficient and common pitfalls you can avoid.
Many nonprofit boards find that they have difficulty keeping remote participants engaged during meetings. This is especially true if you’ve switched from face-to-face meetings to remote sessions. Meetings can be affected by low participation when board members aren’t comfortable communicating via video or aren’t comfortable with the technology.
Committee reports are usually the least interesting items on the agenda, which is why it’s difficult to convince attendees to engage in discussion optimizing M&A transaction workflows with technology of them during a virtual meeting. To combat this, ask your committee chairpersons to include a question or ask for feedback from the board in their reports.
The designated minutes-takers on your board are responsible for ensuring that all important discussions and decisions of your virtual meetings are documented in a clear manner. They should be careful not to describe informal discussions or personal opinions, and should try to strike an equilibrium between thoroughness and conciseness. It is essential to record your minutes verbatim and have an organized system for storing all documents safely including governing documents as well as financial reports. This will eliminate confusion and improve accountability between meetings.
